Vacancies Save the Children Tanzania jobs 2023
About Save the Children Tanzania
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030
Job Tittle: Awards Manager
ROLE PURPOSE:
The Awards Manager will provide Tanzania country programme leadership of all Awards Management functions. He/she will manage a team of 3 staff and will liaise with all relevant departments to ensure the effective management of donor awards. Responsible and lead on strategic portfolio planning, tracking up-coming funding opportunities, donor engagement and risk management through analysis and management of information and Partnership management processes. He/she is responsible for ensuring the management of all Awards in the country programme, from the coordination of Awards Management System (AMS) processes at proposal stage to closeouts. Provides leadership in Award progress review meetings takes required action during programme implementation, leads on any amendments, Cost Extensions, or No-Cost Extensions required and all reporting of awards in accordance with SC policies and guidelines. The post-holder reports directly to the Country Director.
SCOPE OF ROLE:
Reports to: Country Director
Key contacts: Budget Holders and Field Programme Managers, Director of Program Operations, Director Programme Development and Quality, New Business development Manager, Awards Finance Coordinator/ Officers, Finance Director, RO Awards, SCI Center awards, SC Members, local donors etc.
Staff directly reporting to this post: none
KEY AREAS OF ACCOUNTABILITY:
Proposal development
- When new funding opportunities are identified by Business Development team, work with them to ensure relevant documentations required as per SCI guidelines is managed in a timely manner and uploaded onto AMS by the Awards/AMS Officer.
- This will involve follow up against a defined check list and close coordination with the PDQ/BDM lead on the development of the proposal and budget and review of operational sections.
- Review all award agreements for management nuances and brief programme management on potential areas of risk, providing a summary of key areas.
- Directly link with the Member for timely issuance of necessary workflow and Fund Summary once award is approved.
- Lead the creation of SCI Directly Received SOFs and AMS approval processes by closely coordinating with RO, Center SCI Led funding teams.
- Work closely with NBD and Finance Director on summary report for presenting to SMT on funding gap analysis.
Awards Management & AMS Management
- Ensure all award cycle processes (opportunity identification to award closeout) are followed through workflows on AMS by the Awards/AMS Officer, including that all relevant information is uploaded in the system and maintained in hard copy.
- Put in place structures to support the effective dissemination of award information so that all key contributing staff have a clear understanding of requirements and expectations throughout the lifecycle of an award (opportunity to close-out).
- Ensure kick off meetings are done promptly for all new awards and that proper coding structure and budgets are communicated to budget holders.
- Lead member and local donor engagement and relationship management as the SCI focal point on awards, coordinate SCI /member reviews and revisions of proposals, budgets and agreements.
- Work closely with NBD on updating pipeline trackers and Provide information directly to the Finance Director on new awards that impact the Master Budget gap analysis on a regular basis.
- Play the lead role in developing overall analysis of budget vs actual expenditures (BVA) for monthly award review meetings with budget holders. Work with budget holders to ensure they develop and implement remedial plans based on agreed action points and closely review achievements in following month.
- Provide advice to staff on budget coding and reallocations in collaboration with Director of Programme Operations (DPO) and budget holders.
- Provide management information (awards summary) to Senior Management Team (SMT) and SC members via a portfolio analysis report on a monthly showing information on pipeline, active, awards under amendment, high risk awards and closed awards.
- Coordinate budget realignments, amendments, cost and no-cost extension requests going to the member and donor in a timely manner.
- Coordinate with program operations to ensure close out meetings are conducted in a timely manner. Ensure that all meetings are minuted and these minutes filed on AMS and follow up actions done.
- Ensure that the Awards Management System (AMS) is effectively maintained, up to date and accurately records the audit trail for all awards and sub-awards.
- Ensure that all Awards are linked in PPM PRIME.
- Ensure PART (Proposal & Award Risk Management Tool) been done timely, reviewed by member office and uploaded on AMS for all opportunities.
- Track and report Match gap to member offices and SLT Particularly PDQ. Work closely with member office on Match Gap
- Understand and analyse Awards Management KPI results, MI & RFT indicator results and provide management information to the SMT and identify improvements that can be undertaken to improve results in the Award Management.
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