UNITED REPUBLIC OF TANZANIA
PRIME MINISTER'S OFFICE
REGIONAL ADMINISTRATION AND LOCAL GOVERNMENT
KILOLO DISTRICT COUNCIL
Telephone: 0262968010 P.O. Box 2324
Fax: 0262968010 KILOLO
Email: ded@kilolodc.go.tz / ded.kilolo@iringa.go.tz
Ref. No. KDC/AB/41/VOL II/16
01/12/2025
JOB VACANCY ANNOUNCEMENT
The Executive Director of Kilolo District Council invites applications from qualified and motivated Tanzanians to fill twelve (12) vacant positions, following the employment permit from the President’s Office – Public Service Management and Good Governance. The vacancies are as follows:
1.0 OFFICE MANAGEMENT SECRETARY GRADE II – (8 POSTS)
1.1.1 DUTIES AND RESPONSIBILITIES
i. Typing letters, reports, and both routine and confidential documents;
ii. Receiving visitors, listening to their concerns, and directing them to the appropriate office;
iii. Maintaining diaries, registers, and schedules of meetings, visitor records, events, projects, and travel plans of the supervisor;
iv. Tracing, retrieving, and presenting required documents or files for office activities;
v. Receiving and distributing files to responsible officers within the department/unit/section;
vi. Collecting, sorting, recording, and returning documents/files to the appropriate storage units;
vii. Preparing minutes, meeting extracts, and making logistical arrangements for meetings;
viii. Preparing lists and requests for office supplies and equipment;
ix. Performing any other related duties as assigned by the supervisor.Job vacancy alerts
1.1.2 QUALIFICATIONS
• Must have completed Form IV or Form VI education;
• Must possess a Diploma in Secretarial Studies or NTA Level 6 Certificate in Secretarial Studies from a recognized institution;
• Must have passed Shorthand in both Kiswahili and English at a speed of 100 words per minute (100 w.p.m);
• Must be competent in computer applications including Word, Excel, PowerPoint, Internet, Email, and Publisher.
1.1.3 SALARY SCALE
TGS C
2.0 RECORDS ASSISTANT GRADE II – (4 POSTS)
2.1.1 DUTIES AND RESPONSIBILITIES
i. Registering all incoming mail in the Incoming Correspondence Register;
ii. Registering outgoing mail in the Outgoing Correspondence Register;
iii. Distributing files to action officers;
iv. Receiving files returned from action officers;
v. Tracing documents/files requested by action officers;
vi. Returning files to appropriate filing cabinets/storage areas;
vii. Tracking file movements within and outside the institution.
2.1.2 QUALIFICATIONS
• Must have completed Form IV or Form VI education;
• Must have a Diploma in Records Management (NTA Level 6) from a Government-recognized institution;
• Must possess computer skills.
2.1.3 SALARY SCALE
TGS C
GENERAL CONDITIONS
i. Applicants must be Tanzanian Citizens aged between 18 and 45 years;
ii. Persons with disabilities are encouraged to apply and must clearly indicate their disability in the Job Application System;
iii. Applicants must attach a detailed Curriculum Vitae (CV) with reliable contact details and three referees;
iv. Public Servants who wish to transition to a different cadre must apply through their employers with official approval;
v. All applications must include certified copies of academic and professional certificates by an Advocate/Lawyer;
vi. Certificates required include:
• Postgraduate, Degree, Advanced Diploma, Diploma, Certificates
• Form IV & Form VI Examination Certificates
• Computer Certificates
• Professional Board Certificates (where applicable)
vii. Testimonials, Provisional Results, Statements of Results, and Result Slips WILL NOT BE ACCEPTED;
viii. Applicants with foreign qualifications must have them verified by TCU, NECTA, or NACTE;
ix. Retired public servants are not allowed to apply unless they have permission from the Chief Secretary;
x. Interns currently serving in Government positions should not apply, as per CAC.45/257/01/D/140 dated 30/11/2010;
xi. Providing false information will result in legal action;
xii. Deadline for application submission is 14 December 2025;
xiii. Applicants must attach a signed application letter addressed to:
The Executive Director (W)
Kilolo District Council
P.O. Box 2324
KILOLO
xiv. All applications must be submitted through the Recruitment Portal at:
https://portal.ajira.go.tz/
xv. Applications submitted outside the specified system WILL NOT BE CONSIDERED.
Issued by:
EXECUTIVE DIRECTOR (W)
KILOLO DISTRICT COUNCIL
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